May 2nd, 2016

Recital of the Pledge: The meeting was called to order by Mayor Denny Hahn, Present were Council members Rick Allison, Cindy Miller, Lisa Kauffman, Tim Carter, Gary Wagers and Pat Mishler.

Reading of the previous meeting minutes from April 18th with changes with a motion by Tim Carter to approve. Gary Wagers seconded with all others approving.

Also present was Street Commissioner Brian Rippeth, Kevin Lynch of the Daily Record, Andrew Kimble of Kimble, Jim Rutherford, Robert Hines and Michael Kashuba.

Download a PDF copy of the Council Minutes.

Citizen’s Comments / Visitors

Robert Hines was present to see about having a work camp to benefit the elderly residents of the Village and other residents who need things done that they need help with. The work would be done by the youth of the village and church and it would be based out of Duncan Theater June 26th to June 30th. They would like to have one evening/ day to pass out hotdogs or something id the Village has no objections. Also if the Village has any projects that they need done please contact Jack Whitley.

Jim Rutherford was present to find out if there was any object to him keeping his four wheeler trailer chained to a telephone pole at a vacant lot near his apartment and in exchange for it being there he would like to mow the yard and clean it up the lot. No one that he spoke to seems to know who owns the lot. The Mayor said that the Village could not give him permission but if own his own he wanted mow that was up to him unless he hears from the owner to stop.

Michael Kashuba was present to request permission to do his Eagle Scout project on school hill. He wants to paint a square on the pavement in front of the houses with the house number on it. The Council had no objection to the project. Street Commission Brian Rippeth said not to do Allison Avenue until after July as it is to be repaved.

Andrew Kimble of Kimble was here to review and renew the trash and recycling contract with the Village. The current contract expires on 6/30/2016. The current rates are 14.70 for non-seniors and 14.20 for seniors. The new rate will be 15.50 for non-seniors and 15.20 for seniors the first year. The second and third year would be adjusted according to the change in the CPI-U. This contract would run 7/1/16 through 6/30/19. The other change would be the recycling rebate program will be temporarily suspended until the value of the recyclable commodities return to 2013 levels. Other items such as the dumpsters for the village clean up days and one special event will be provided at no charge along with dumpster for the Park and the Street Department.

A motion to renew the contract was given by Rick Allison; second by Cindy Miller. All others approved.

Council Member Pat Mishler reported that she had someone complain about the kids riding lawn mowers on the sidewalks and the streets. The Mayor will check into it.

Old Business

Fiscal Officer reminded the Council that it was time to think about the tax budget for 2017 that will need to be started as it will be due mid-July. The County Auditor remind the Fiscal Officer that a large carryover of funds is frowned upon. So included needs to be some of the upcoming projects that the Village would like to do.

Susan from Aspen Energy will attend the May 16th meeting to go over the details of implementing gas aggregation in the Village.

Ordinances & Resolutions


Village Committees


New Business

The Village received a letter from RITA asking if the Village wants to send a letter to residents who failed to file their village income tax or if the Village wanted to do a letter and if there was no response then a subpoena would be sent out at a cost of $8.00 each. It was discussed that the Village has a low rate of non-filers and that they have done only the letter in the past. A motion to do the letter only was given by Tim Carter; seconded by Lisa Kauffman. All others approved.


Grass is growing since it was treated and now Brian is mowing twice a week.

Grass seed was planted around the new culvert that was put in at the entrance to the Park.

Holmesville Electric needs to be called about the security light that was removed when the siren was installed as Holmesville Electric was to come back and move it to the new pole.


The Mayor, Denny Hahn, reported to the Council that he discussed with the BPA about what they thought about a raise for the Fiscal Officer position. The other village employees received a 3% raise and the BPA agreed to recommend to Council a 3% raise. A motion for a 3% raise was given by Rick Allison; seconded by Pat Mishler. All others approved.

The Mayor also discussed with the BPA the Wage Ordinance. Reviewed was the clothing allowance of $500.00 the first year and $300.00 thereafter. All required safety clothing and equipment be purchased by the Village. Vacation and sick time was reviewed and more discussion will work out the rest of the details on these two items.

Street Commissioner

Street Commissioner Brian Rippeth reported that he has 75 tons of salt being delivered tomorrow.

On Friday the 6th the street sweeping company will be doing the street at 4:00 a.m.

Also the dumpsters for the spring cleanup will arrive on May 12th in the morning and be available at the park through Sunday May 15th.



Executive Session

A motion to go into executive session was given by Lisa Kauffman; second by Tim Carter. All others approved.

A motion to come out of executive session was given by Rick Allison; second by Tim Carter. All others approved.

The Village Solicitor, Julie Dreher of Miller, Mast, Mason and Bowling is leaving the firm. She would like to go out on her own and still represent the Village. The Mayor spoke to Max Miller and he will contact both of them and return to the Council with the results.

A motion for the Mayor to proceed to gather information about Julie Dreher becoming the Village Solicitor was given by Lisa Kauffman; second by Pat Mishler. All others approved.


A motion to approved bills was given by Rick Allison; second by Tim Carter. All others approved.


A motion for adjournment was made by Pat Mishler; second by Cindy Miller. All others approved. The next council meeting will be Monday May 16th, 2016 at 7:00 p.m.