RECORD OF PROCEEDINGS
Killbuck Village Council met in regular session on September 7, 2021 at 7:00 pm in the Village Hall 138 S Main Street Killbuck, OH 44637 with Rick Allison presiding
Pledge of Allegiance
Roll Call:
Rick Allison, Lisa Kauffman, Travis Scott, Ted Thorpe, Gary Wagers were present and Cindy Miller was not present.
In Attendance:
Brandyn Benter – Visitor – WKLM
Julie Dreher – Solicitor
Jack Gautier – Citizen
Approval of Previous Minutes:
Motion to approve minutes of the regular session on August 2, 2021 was made by Ted Thorpe and seconded by Lisa Kauffman.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Travis Scott: Yes
Ted Thorpe: Yes
Gary Wagers: Abstain
VOTING RESULTS – Yes: 4, No: 0, Abstain: 1
Fiscal Officer Report:
Representative’s Name: Linda Campbell
Discussion: Motion to approve July bank reconciliation, appropriation summary, revenue summary, payment listing, payroll, fund balances and customer balances Ted Thorpe made a motion to approve, Gary Wagers, seconded, with all others approving, motion carried.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Travis Scott: Yes
Ted Thorpe: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Discussion: Ted Thorpe made a motion to order sign for Lane Graham, Gary Wagers seconded, with all others approving, motion carried.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Travis Scott: Yes
Ted Thorpe: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Motion for approval of bills in the amount of $55,786.77 was made by Lisa Kauffman and seconded by Ted Thorpe.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Travis Scott: Yes
Ted Thorpe: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Street Report:
Representative’s Name: Steve Patterson
Discussion: Got pot holes patched in the parking lot by Quick Check. Still unable to get paint for curbs and crosswalks, Ted Thorpe suggested contacting Tim Morris from Holmes County building and grounds (he will discuss with Bob Spurgeon before contacting Tim). Took trees down from storm damage.
Park Report:
Representative’s Name: Rick Allison
Discussion: The rope on the ladder has been replaced. Received prices on benches for in memory of Kauffman 500.00 and for the poly 600.00. The scoreboard on field three will be in memory of Brian Rippeth and the scoreboard on field two will be in memory of Rick Day. Rick Allison ordered two trees from Grasshopper in memory of Brian and gave a 220.00 donation to the village for said purchase.
Sewer / Water Report:
None
Solicitor Report:
None
Citizens Comments:
Name: Jack Gauiter – 785 N Main Street
Comments: Came to discuss home based business. After reviewing the village zoning for VR (Village Resident district) concerning home occupations, Mr. Gauiter meets the requirements and council gave their blessing and welcomed him to Killbuck. Ted Thorpe made a motion to approve request, Travis Scott seconded, with all others approving, motion carried.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Travis Scott: Yes
Ted Thorpe: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Legislation:
2021-010 ORDINANCE
AN ORDINANCE AUTHORIZING THE MAYOR AND FISCAL OFFICER TO SIGN A CONTRACT WITH THE HOLMES COUNTY PROSECUTING ATTORNEY’S OFFICE FOR CERTAIN PROSECUTORIAL SERVICES, AND DECLARING AN EMERGENCY
Classification: General
Status: Waive
Discussion: Motion to waive the three readings was made by Ted Thorpe and seconded by Gary Wagers, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Travis Scott: Yes
Ted Thorpe: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-010 ORDINANCE
AN ORDINANCE AUTHORIZING THE MAYOR AND FISCAL OFFICER TO SIGN A CONTRACT WITH THE HOLMES COUNTY PROSECUTING ATTORNEY’S OFFICE FOR CERTAIN PROSECUTORIAL SERVICES, AND DECLARING AN EMERGENCY
Classification: General
Status: Passage
Discussion: Motion to approve was made by Travis Scott and seconded by Ted Thorpe, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-011 ORDINANCE
AN ORDINANCE TO RETAIN MILLER, MAST & MASON, LTD. AS SPECIAL REAL ESTATE LEGAL COUNSEL TO ASSIST WITH REAL ESTATE MATTERS
Classification: General
Status: Waive
Discussion: Motion to waive the three readings was made by Ted Thorpe and seconded by Gary Wagers, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-012 ORDINANCE
AN ORDINANCE AUTHORIZING THE FISCAL OFFICER TO ACCEPT ANY ELIGIBLE FUNDING FROM THE U.S. DEPARTMENT OF TREASURY AUTHORIZED UNDER THE AMERICAN RESCUE PLAN ACT, AUTHORIZING THE ESTABLISHMENT OF THE “AMERICAN RESCUE PLAN ACT FUND” FOR THE PURPOSE OF SEPARATELY ACCOUNTING FOR FEDERAL FUNDS RECEIVED UNDER THE AMERICAN RESCUE PLAN ACT, AND DECLARING AN EMERGENCY
Classification: General
Status: Emergency
Discussion: Motion to waive the three readings was made by Ted Thorpe and seconded by Lisa Kauffman, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-012 ORDINANCE
AN ORDINANCE AUTHORIZING THE FISCAL OFFICER TO ACCEPT ANY ELIGIBLE FUNDING FROM THE U.S. DEPARTMENT OF TREASURY AUTHORIZED UNDER THE AMERICAN RESCUE PLAN ACT, AUTHORIZING THE ESTABLISHMENT OF THE “AMERICAN RESCUE PLAN ACT FUND” FOR THE PURPOSE OF SEPARATELY ACCOUNTING FOR FEDERAL FUNDS RECEIVED UNDER THE AMERICAN RESCUE PLAN ACT, AND DECLARING AN EMERGENCY
Classification: General
Status: Passage
Discussion: Motion to approve was made by Ted Thorpe and seconded by Travis Scott, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-009 RESOLUTION
AN EMERGENCY RESOLUTION DESIGNATING CERTAIN BUILDING AT 208 MAIN STREET, KILLBUCK, TO BE A VACANT BUILDING AS DEFINED IN VILLAGE OF KILLBUCK ORDINANCE 2016-01, AND DECLARING AN EMERGENCY
Classification: General
Status: Emergency
Discussion: Motion to waive the three readings was made by Ted Thorpe and seconded by Travis Scott, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-009 RESOLUTION
AN EMERGENCY RESOLUTION DESIGNATING CERTAIN BUILDING AT 208 MAIN STREET, KILLBUCK, TO BE A VACANT BUILDING AS DEFINED IN VILLAGE OF KILLBUCK ORDINANCE 2016-01, AND DECLARING AN EMERGENCY
Classification: General
Status: Emergency
Discussion: Motion to approve was made by Travis Scott and seconded by Lisa Kauffman, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-010 RESOLUTION
A RESOLUTION AUTHORIZING MAYOR DENNY W. HAHN TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED
Classification: General
Status: Emergency
Discussion: Motion to waive the three readings was made by Lisa Kauffman and seconded by Ted Thorpe, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-010 RESOLUTION
A RESOLUTION AUTHORIZING MAYOR DENNY W. HAHN TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED
Classification: General
Status: Emergency
Discussion: Motion to approve was made by Ted Thorpe and seconded by Lisa Kauffman, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-011 RESOLUTION
RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR, AND DECLARING AN EMERGENCY
Classification: General
Status: Emergency
Discussion: Motion to waive the three readings was made by Lisa Kauffman and seconded by Ted Thorpe, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
2021-011 RESOLUTION
RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR, AND DECLARING AN EMERGENCY
Classification: General
Status: Emergency
Discussion: Motion to approve was made by Ted Thorpe and seconded by Travis Scott, with all others approving.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Prior Business:
Topic: Louis Pahoundis Property
Presented By: Linda Campbell
Mr. Pahoundis stopped in to ask permission to put an enclosure around the storage container. After some discussion council agreed as long as the enclosure is on all four sides it would be permitted. Ted Thorpe made the motion to have the fiscal officer contact Mr. Pahoundis, Gary Wagers, seconded, with all others approving, motion carried.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Ted Thorpe: Yes
Travis Scott: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
New Business:
Topic: Property Issues
Presented By: Council/Mayor
Discussion: Elm Service Station letter for grass/weeds. Upper Railroad Street (Steve Horn) mobile home. After some discussion concerning the vegetation on Railroad Street bank, council gave approval to Steve to discuss the township mowing it with their arm mower. Steve will contact Dennis.
Mayor Hahn recommended that council appoint Steve Patterson to the position of Street Commissioner. Rick Allison made the motion to appoint Steve Patterson to the position of Street Commissioner, Gary Wagers seconded, with all others approving.
The fiscal officer presented the mayor and council with a job description for the new position. The fiscal officer will advertise the position and applications will be taken until September 27th at 4:00pm or until the position is filled.
The ceremony in memory of Brian at the Early American Days was very nice. Brian will truly be missed by council, the mayor, fellow employees and the community.
Ted Thorpe inquired about the fire at 1030 N Main Street. There is an ongoing investigation and the fire marshal stated that the crime scene is contaminated. Due to the walls and exterior being taken down.
Fiscal Officer received a form from the Holmes County Treasurer to fill out concerning the trailer on 1030 N Main Street. Ted Thorpe made a motion to authorize the fiscal officer to complete and file it, Rick Allison seconded, with all others approving, motion carried.
Executive Session:
None
Next Scheduled Meeting:
Type: Regular
Date: 9/20/21
Time: 7:00 pm
Location: Village Hall 138 S Main Street Killbuck, OH 44637
Comments:
Meeting Adjourn:
Motion was made to adjourn Meeting by Ted Thorpe at 8:55 pm and seconded by Travis Scott.
VOTING ROLL CALL
Rick Allison: Yes
Lisa Kauffman: Yes
Cindy Miller: Absent
Travis Scott: Yes
Ted Thorpe: Yes
Gary Wagers: Yes
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Minutes prepared by Linda Campbell, Fiscal Officer 9/7/21
Attested by Denny Hahn, Mayor 9/7/21
SIGNATURES ON FILE