RECORD OF PROCEEDINGS
Killbuck Village Council met in regular session on October 4, 2023 at 7:00 pm in the Village Hall 138 S Main Street Killbuck, OH 44637 with Rick Allison presiding.
Pledge of Allegiance
Roll Call:
Erica Ash, Lisa Kauffman, Tyler McCombs, Cindy Miller, Dick Patterson present. Ted Thorpe absent.
In Attendance:
Steve Patterson, Street Commissioner
Guests: Erin Wright OMEGA, Stephanie Rinaldi and Alexanderia Fechko with The Thrasher Group
Erin Wright presented to the council the options for grant funding for the Waterline improvement project and school line. The estimated cost is 1,220,400.00. The current funding we have received is the ARC in the amount of 250,000.00. The council needs to make the decision to proceed with no other funding or reject the ARC funding for 2023 and reapply in 2024. The new funding options are OPWC 149,500.00 grant/loan, HB 33 1,084,600.00 grant waiting on Governor’s office to solicit for applications, funds will be available in 2024. CDBG 610,200.00 will need to apply in June of 2024, funds available approximately September 2024. There are 124 of 200 income surveys returned. Linda will continue to work with Erin to complete. The preliminary engineering report (PER) and agreements were sent to the EPA on February 9th, Thrasher has reached out to the EPA regarding the status. After some discussion Cindy Miller made a motion to reject the ARC 2023 funding and reapply in 2024, Dick Patterson seconded, with all others approving, motion carried.
Linda will continue to work with Erin and Alexandria with funding options.
VOTING ROLL CALL
Erica Ash: Yes
Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Dick Patterson: Yes
Ted Thorpe: Absent
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Approval of Previous Minutes:
Discussion: Lisa Kauffman made a motion to approve the minutes from September 20, 2023, Tyler McCombs seconded, with all others approving, motion carried.
VOTING ROLL CALL
Erica Ash: Yes
Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Dick Patterson: Yes
Ted Thorpe: Absent
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Fiscal Officer Report:
Representative’s Name: Linda Campbell
Discussion: Lisa Kauffman made a motion to approve the September bank reconciliation, fund, revenue, appropriation, payroll and accounts payable, Cindy Miller seconded, with all others approving, motion carried.
VOTING ROLL CALL
Erica Ash: Yes
Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Dick Patterson: Yes
Ted Thorpe: Absent
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Approval of Bills: Tyler McCombs made a motion to pay current bills in the amount of $23,626.50 Erica Ash seconded, with all others approving, motion carried.
VOTING ROLL CALL
Erica Ash: Yes
Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Dick Patterson: Yes
Ted Thorpe: Absent
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Street Report:
Representative’s Name: Steve Patterson
Discussion: There still is no place to dispose of the leaves, so they will need to be bagged for pick up. Dumpsters are scheduled for October 19th to the 22nd. Will follow up with Kingsway concerning the estimate for misc milling and repair on approaches and streets. Going to get prices for materials to repair Grant Street. Last week for mosquito spraying. The plow needs to go to Sprang’s for adjustments and would like to add the LED light bar.
Dick Patterson made a motion the LED light bar, Lisa Kauffman seconded, with all others approving, motion carried
VOTING ROLL CALL
Erica Ash: Yes
Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Dick Patterson: Yes
Ted Thorpe: Absent
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Park Report:
Representative’s Name: Rick Allison
Discussion: Fall league is done. Gavin Sheldon’s tournament to benefit the park did not take place, not enough teams. The Skylar Anderson tournament is scheduled for October 14th. Melway has the park booked for their company picnic. Soccer will be done in 2 weeks. Looking into putting a patio and seating wall around the flagpole. Will get estimates for concrete at Brian’s pavilion and pads under the bleacher area.
Sewer / Water Report:
Representative’s Name: Linda Campbell
Discussion: Still working on the web portal. Everything with Spectrum appears to be updated and we are ready for the portal set up, scheduled for October 16th.
Solicitor Report:
Representative’s Name: Julie Dreher
Discussion: HB33 updated. The language in the bill omitted Villages from increasing the bidding amount from 55,000.00 to 75,000.00 with a 3% increase each year after that. The state is doing a correction bill and hopefully will pass in the next month or so. The new legislation allowing villages to publish ordinance etc on their website and social media passed. R.I.T.A sent out an email concerning updating the ordinance prior to December 31. Will work on updating the ordinance.
Legislation:
None
Prior Business:
None
New Business:
Presented by: Linda Campbell
Topic: CIC grant application Killbuck Sweet Shop
Discussion: Lisa Kauffman made a motion to approve the application, Tyler McCombs seconded, with all others approving, motion carried. Julie will forward to Miller Mast and Mason to get the process started.
VOTING ROLL CALL
Erica Ash: Yes
Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Dick Patterson: Yes
Ted Thorpe: Absent
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Presented by: Council Members
Discussion: Properties for concern. Talisha Hudley 185 E Jackson Street, Josiah Brewer 295 N Water Street. Linda will forward to Tim Stryker.
Presented by: Linda Campbell
Topic: The electric aggregate for the village
Discussion: Received notification from Josh Adams with Aspen Energy and the market is very volatile and that there really isn’t time between council meetings to wait and make a decision. After some discussion Dick Patterson made a motion to authorize Linda and or the Mayor to sign for the aggregation, Lisa Kauffman seconded, with all others approving, motion carried.
VOTING ROLL CALL
Erica Ash: Yes
Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Dick Patterson: Yes
Ted Thorpe: Absent
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Presented by: Erica Ash
Topic: CIC meeting for the festival
Discussion: The meeting went great. A lot of new people are getting involved and they will meet every month. Looking into more funding.
The next meeting is October 23.
Executive Session:
None
Next Scheduled Meeting:
Type: Regular
Date: 10/18/23
Time: 7:00 pm
Location: Village Hall 138 S Main Street Killbuck, OH 44637
Comments:
Meeting Adjourn:
Motion was made to adjourn the meeting by Dick Patterson at 8:42 PM and seconded by Lisa Kauffman with all others approving, motion carried.
VOTING ROLL CALL
Erica Ash: Yes
Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Dick Patterson: Yes
Ted Thorpe: Absent
VOTING RESULTS – Yes: 5, No: 0, Abstain: 0
Minutes prepared by Linda Campbell, Fiscal Officer 10/18/23
SIGNATURES ON FILE