RECORD OF PROCEEDINGS

Killbuck Village Council met in regular session on February 2, 2022 at 7:00 pm in the Village Hall 138 S Main Street Killbuck, OH 44637 with Rick Allison presiding.

Pledge of Allegiance

Roll Call:

Lisa Kauffman, Tyler McCombs, Cindy Miller, Ted Thorpe, Gary Wagers present; Travis Scott absent.

In Attendance:

Steve Patterson, Street Commissioner
Brogan Steimel, WKLM
Eric Strouse, Candidate for Holmes County Commissioner

Approval of Previous Minutes:

Discussion: Cindy Miller made a motion to approve the minutes from January 19, 2022, Ted Thorpe seconded.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Fiscal Officer Report:

Representative’s Name: Linda Campbell

Discussion: Gary Wagers made a motion to approve the month of January appropriation, revenue, fund, payment listing and payroll Ted Thorpe seconded, with all others approving

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Approval of Bills: Ted Thorpe made a motion to pay current bills in the amount of $25,996.13, Lisa Kauffman seconded, with all others approving.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Street Report:

Representative’s Name: Steve Patterson

Discussion: Will be in tomorrow morning at 4:00 AM  for ice and snow control.  Both trucks are up and running. Clay received his CDL permit.

Park Report:

Representative’s Name: Rick Allison

Discussion: Julie will be attending the West Holmes Soccer board meeting.

Sewer / Water Report:

None

Solicitor Report:

Representative’s Name: Julie Dreher

Discussion: Provided the Mayor and council with information for Village officials training. There is also a training offered by the OML in March that she would like to attend along with Linda, they will check their schedules.  Informed council of the option to appoint someone as the designee for the public records training.  Also reviewed the section for removal of snow from sidewalks, 12 hours according to code.  Lisa McKelvey from the Victim Assistance contacted her concerning restitution to the village for the arson at 1030 N Main Street.  After some discussion, council asked Julie to send a letter to Victim Assistance concerning the cost the village incurred in September when the fire occurred, was 400.00 to have Grassbaugh, LLC come out and assist the fire department with hot spots.  Then in December the village contracted Grassbaugh, LLC to finish the demolition, which the village had planned on demolishing said property the cost of said demo was $17,614.37. 

Ted Thorpe made a motion to appoint Linda Campbell as the designee for the public records, Cindy Miller seconded, with all others approving, motion carried Julie will draft a resolution for approval next meeting.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Citizens Comments:

Name:  Eric Strouse

Eric Strouse – Candidate for Holmes County Commissioner came to introduce himself and give his credentials.

Legislation:

ORDINANCE 2022-03

AN ORDINANCE TO AMEND ORDINANCE NO. 2021-18 AND INCREASE THE COMPENSATION AND SALARY OF A VILLAGE EMPLOYEE, AND DECLARING AN EMERGENCY

Classification: General
Status: Waive & Passage

Gary Wagers made a motion to waive the three readings, Lisa Kauffman seconded.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

ORDINANCE 2022-03

AN ORDINANCE TO AMEND ORDINANCE NO. 2021-18 AND INCREASE THE COMPENSATION AND SALARY OF A VILLAGE EMPLOYEE, AND DECLARING AN EMERGENCY

Classification: General
Status: Approval

Ted Thorpe made a motion to approve, Tyler McCombs seconded.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

ORDINANCE 2022-04

AN ORDINANCE AUTHORIZING A ONE-TIME PERFORMANCE BONUS FOR A VILLAGE EMPLOYEE, AND DECLARING AN EMERGENCY

Classification: General
Status: Waive & Passage

Lisa Kauffman made a motion to waive the three readings, Cindy Miller seconded, with all others approving, motion carried.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

ORDINANCE 2022-04

AN ORDINANCE AUTHORIZING A ONE-TIME PERFORMANCE BONUS FOR A VILLAGE EMPLOYEE, AND DECLARING AN EMERGENCY

Classification: General
Status: Approval

Ted Thorpe made a motion to approve, Cindy Miller seconded, with all others approving, motion carried.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Prior Business:

Topic: Blessing Box
Presented By: Mayor & Council

Discussion: Thinking of placing the box in front of the Village Hall and replacing the benches out front as well. Still working on getting quotes.

Topic: Planning Commission Board seat
Presented By: Rick Allison

Discussion: Gary Wagers made a motion to appoint Rick Allison to the board, Lisa Kauffman seconded, with all others approving, motion carried.

Meetings are the 2nd Wednesday of the month at 3:00 pm.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Topic: Security cameras
Presented By: Mayor & Council

Discussion: Received the quote in the amount of $2,484.24.  Tyler will contact Coblentz Technology for another quote.

New Business:

Topic: Drop/pickup issues at the Elementary School
Presented By: Mayor

Discussion: Rick will reach out to Carrie Maltarich, Killbuck elementary principal.

Topic: Benches out front of Village Hall 
Presented by: Mayor

Discussion: The benches are in poor condition and need to be replaced.  Asked council if they wanted to purchase two new ones like the ones at the park.  After some discussion Ted Thorpe made a motion to purchase two new benches, Gary Wagers seconded, with all others approving, motion carried.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Executive Session:

Purpose: To discuss personnel.

Ted Thorpe made a motion to go into executive session ag 8:11 pm to discuss personnel matters, Tyler McCombs seconded, with all others approving, motion carried.

VOTING ROLL CALL

Lisa Kauffman: Adjourn into Executive Session
Tyler McCombs: Adjourn into Executive Session
Cindy Miller: Adjourn into Executive Session
Travis Scott: Absent
Ted Thorpe: Adjourn into Executive Session
Gary Wagers: Adjourn into Executive Session

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Adjourn Executive Session:

Ted Thorpe made a motion to come out of executive session at 8:25 pm Cindy Miller seconded, with all others approving, motion carried.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Action From Executive Session:

Ted Thorpe made a motion to give Clay Shepler 3% raise making his hourly wage $17.51 per hour effective January 25, 2022 (Ordinance 2022-03) Tyler McCombs seconded, with all others approving, motion carried.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Ted Thorpe made a motion to give Clay Shepler a performance bonus in the amount of $453.86 with the February 10, 2022 pay (Ordinance 2022-04) Tyler McCombs seconded, with all others approving, motion carried.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Next Scheduled Meeting:

Type: Regular
Date: 2/16/22
Time: 7:00 pm
Location: Village Hall 138 S Main Street Killbuck, OH 44637
Comments: 

Meeting Adjourn:

Motion was made to adjourn meeting by Ted Thorpe at  8:38 pm and seconded by Tyler McCombs.

VOTING ROLL CALL

Lisa Kauffman: Yes
Tyler McCombs: Yes
Cindy Miller: Yes
Travis Scott: Absent
Ted Thorpe: Yes
Gary Wagers: Yes

VOTING RESULTS – Yes: 5, No: 0, Abstain: 0

Minutes prepared by Linda Campbell, Fiscal Officer 2/16/22
Approved by Rick Allison, Mayor 2/16/22
Attested by Linda Campbell, Fiscal Officer 2/16/22
Attested by Lisa Kauffman, President of Council 2/16/22

SIGNATURES ON FILE